Virtual meetings

Say yes to more productive meetings

Increase owner turnout and accomplish more by switching to virtual or hybrid meetings.

Interested in booking a virtual or hybrid meeting? Reach out here

Boards can choose to have a live moderator to lead the meeting for them

Live polling lets you know when you have reached quorum

Our clients have had a 99% success rate reaching quorum

Flexible meeting options for dynamic communities

Successful meetings don't have to take place entirely in person.

Host virtual or hybrid meetings with reduced costs and effort

Take annual meetings/AGMs online, or combine in-person and virtual meetings to accommodate all preferences.

Better organization, happier boards

Boards can customize questions, share meeting instructions and schedule reminders in advance of the date of the meeting. We help boards with the setup process to ensure their success, and can even moderate annual meetings for them.

Give owners more options while increasing participation

Condo Control automatically generates a secure meeting link so no one has to learn how to use a new program to participate. Owners only need the internet and a computer or smartphone to join in the annual meeting. It is also possible to call in.

See real-time results

Results are secure and accurate, and boards can always see how close they are to reaching quorum. Votes are stored in the system for future reference should anyone need to review them.

“

The store, amenity booking, service request and the announcement functions/services are the best. They allow the Residents to buy, reserve and hear and communicate.

-Dragos Vacar

Condominium Manager - Ace Condominium Management Inc

“

After seeing the value It was unanimous. Everybody was like, this is what we need here... That's what sold all the board members. Yeah. Let's work smarter, not harder.

-Brian Cannaday

HOA Manager - Woodsmoke Ranch

“

Condo Control is going to keep helping us grow in terms of efficiency. It’s going to help us as boards are always looking to cut costs. The ability to be very communicative without having to spend the money on frequent mailings – that’s definitely going to help us because we can pitch this to new boards.

-Michael Trendota

Co-founder - Alwington Communities Inc

“

My overall experience with Condo Control has been positive. It simplifies communication and streamlines tasks like booking amenities, managing documents, and handling maintenance requests. The platform is user-friendly and offers helpful features for both residents and management

-Aravind Rao

Concierge - PSCC 930

Time is money. Save both.

Products

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We've got tools as diverse as the needs of your community

Communication

Share documents, events and messages electronically. Stay engaged and informed with timely, community communication.

Financial

Generate reports to meet all your financial needs using automated solutions. Devote your time to building vibrant communities.

Maintenance

Stay on top of all things maintenance, from start to finish.

Record keeping

Share documents, events and messages electronically. Stay engaged and informed with timely, community communication.

Security

Automate package tracking, visitor parking, security patrols and more. Meet the system designed to streamline operations.

Resident

Engage by equipping residents with tools that let them enjoy their community to the fullest. They'll love where they live.
Integrations

We work better. Together.

Enhance your Condo Control experience with a variety of integrations with tools you use to run
your business. From everyday essentials to powerful pro workflows. View integrations

FAQs

Everything you 
Need to know

Think of our Virtual Meeting as a service that helps you collect votes in advance of a meeting and facilitate voting during the live meeting. We also integrate with Zoom for the audio/video portion of your meeting so participants can see and hear what’s being presented. We provide a live moderator to ensure the meeting run s smoothly for you as well if you do not want to lead the technical aspect of the meeting yourself.

There are two key components which make our platform different than a regular online meeting: Condo Control facilitates and manages voting (both in advance of and during the meeting). Attendance is also controlled by our software so you can have confidence that only authorized members are participating.

The biggest advantage is that you don’t need a separate database or provider, making the setup easier and more streamlined. The second advantage is our automated reminder feature, which makes use of email, text messaging, and voice messaging. Text and voice messaging are key to getting full participation and ensuring that you reach quorum. As soon as you RSVP and say you’re going to attend, or if you complete your advanced vote, the reminders stop. Lastly, because you’re already inside of Condo Control, you’re going to see the voting matters pop up instantly during the meeting. Voting is quick and straightforward, and participants don’t have to open a separate email or link.

Possibly, but it’s not a simple yes or no answer. You will need to talk to your lawyer or solicitor to get their advice. If you need us to participate in a discussion on the finer points of legality in your jurisdiction, please reach out. We have received legal information from our counsel confirming that this service is legal in Ontario, Canada.

A virtual meeting costs $2.99 per unit, per meeting, with a minimum price of $499 per meeting. If you would like to have a moderator run your meeting, there is an additional cost of $999. Discounts are available to existing Condo Control customers.

No. For a limited time, we are making the platform available to anyone who wants to use it.

Please submit the form here. Our team will confirm whether your meeting date is available and start the setup process as soon as we receive your order.

If you still want to use e-voting by that time, you can talk to your lawyer or legal counsel, and they will be able to provide you a draft of the by-law that they think you should pass. Owners will then vote to pass or reject the by-law.

We do not offer quotes for this service to those who are not Condo Control clients. You can calculate how much the service will cost using the pricing information above. If you would like to place an order, we will send an invoice to you immediately after we confirm your request. Please speak to your customer success manager if you are an existing client.

You can pay by credit card, pre-authorized bank debit, electronic funds transfer (EFT, ACH or wire transfer), or cheque.
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